How to write resignation letter- 2 awesome formats free download

Write resignation letter-Introduction

Once you have decided to move on from one organization, it is quite simple to send in your resignation letter. However, if you do not spend a little time on how to write resignation letter, it will be a very long notice period for you!

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There might be multiple reason for you to leave your job behind such as

  • Being frustrated with the work pressure or culture
  • Not getting the satisfaction of accomplishing something with your current role
  • Bad boss
  • High expectation 
  • or Simply a better offer outside the office boundaries
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How to write resignation letter

No Emotions please!

write resignation letter

No matter the reason for your leaving the organization, you should not show your emotions when you write resignation letter. The reason behind this is resignation is just the first step of the process of your leaving the organization. Once you send in the letter, you need to sit down with your boss or the HR team and have that discussion on “Why are you leaving?”

If your resignation letter shows emotions, you might be asked a lot of questions during the exit interviews and you might end up in a situation which you may not like. In case, you may wondering, No, you should not create “I-Quit” videos.

A simple format

While you write resignation letter, there is absolutely no need to sugarcoat or being creative. You can just write in simple words about your current designation, the date your notice period is going to end and why you are leaving. The letter should be addressed to your immediate boss and also CCd to your super boss, and the concerned team members from the HR department.

A simple resignation letter would look like the below format:

Dear [Your Boss’s Name],

Please accept this letter as formal notice that I am leaving my position as [position title] at [Company Name]. My last day will be [your last day, which is usually four weeks after you give notice].

Don't forget to Thank

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Next, thank your employer for the opportunity and describe some of the key things you’ve enjoyed and learned on the job.

And yes, even if you’re ecstatic to be leaving, this is true. Remember, you may need these people as references in the future, and leaving on a positive note will leave a lasting (positive) impression.

“Thank you so much for giving me the opportunity to work in this position for the past [number of years]. I’ve thoroughly enjoyed and appreciated the opportunities to [a few of your favourite job responsibilities], and I’ve learned [a few specific things you’ve learned on the job], all of which I will carry with me throughout my career.”

Handing it over

Finally, express your willingness to assist with the transition. You don’t need to go into great detail (and certainly don’t promise anything you can’t deliver), but a couple of lines stating that you’ll ensure a smooth wrap-up of your duties will demonstrate that you’re in it until the bitter end.

During my last four weeks, I’ll do everything possible to wrap up my duties and train other team members. Please let me know if there’s anything else I can do to aid during the transition.

I wish the company continued success, and I hope to stay in touch in the future.”

Example resignation letter formats:

Example 1 : resignation format

Dear Mr Deepak Sing,

Please accept this email as my formal notice that I am resigning from the post of Universal Trainer with Accenture. I will serve my complete notice period of 30 days and my last working day would be Tuesday, 2nd December, 2021.

During my tenure in this organization, I have learnt a lot of things about training adults and I appreciate all the help and support that I have received. I will certainly take all these knowledge and experience with me for the rest of my career.

I will do my best to hand over the responsibilities to my successor and train other team members during the next 4 weeks.  Please let me know if there is anything else I can do to help during this transition.

Your’s sincerely,

Anny Hathway

Example 2 : resignation format

Dear Mr Singh,

I’m writing to give formal notice that I will be leaving my position as Operations Manager at Jeferson Financial Partners on July 31.

I recently accepted an offer to work as an executive assistant at a small startup, and after careful consideration, I’m excited to embark on this new chapter in my professional life.

I’m extremely grateful for the opportunities I’ve had over the last four years working on the Operations team.

It’s been a fantastic experience to work for such a wonderful company and contribute to Jeffersons’ mission of providing better financial support for older employees.

Please let me know if there is anything I can do to help you during this transition. Thank you for all of your help. I wish you the best of luck and look forward to staying in touch.

Your’s Sincerely,

Anny Hathway

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